Welcome to DictationDaddy ("we," "us," or "our"). This Privacy Policy explains how we collect, use, disclose, and safeguard your personal information when you use our website, Android application, desktop applications, and Chrome extension (collectively, the "Service").

1. Information We Collect

1.1 Personal Information

We may collect personal information such as your name and email address when you voluntarily provide it, such as when you register for an account, subscribe to newsletters, or contact us.

1.2 Audio and Transcription Data

As a dictation tool, we process your voice recordings through your device's microphone to generate transcriptions. Audio recordings are processed in real-time and are not stored on our servers.

We may store:

• Transcriptions generated from your audio (only if you choose to save them)

• Text formatting preferences and corrections you make

1.3 Usage Information

We may collect information about your use of the Service, including your IP address, browser type, device information, operating system, and feature usage. This helps us analyze trends and improve user experience.

1.4 Device Permissions

Our mobile and desktop applications require microphone access to function. The Chrome extension requires access to the active tab to insert transcribed text.

2. How We Use Your Information

We use collected information for:

• Providing and maintaining the Service

• Processing your audio and delivering transcriptions

• Communicating with you about your account and our services

• Sending newsletters and promotional materials (with your consent)

• Analyzing usage and improving our services

• Troubleshooting and customer support

3. Third-Party Services

We use the following third-party services to process your audio and provide transcriptions:

• OpenAI

• Fireworks AI

• Groq

Your audio is transmitted to these providers for real-time processing only. Audio is not stored after transcription is complete.

We also use third-party services for cloud infrastructure, analytics, and payment processing. These providers only have access to information necessary to perform their functions and are obligated to protect your data.

4. Sharing Your Information

We do not sell, trade, or otherwise transfer your personal information to third parties without your consent, except:

• To trusted service providers who assist in operating our Service

• To comply with legal obligations

• To protect our rights or safety

5. Data Retention

Audio recordings are processed in real-time and are not stored. Transcriptions and account information are retained for as long as your account is active or as needed to provide services. You may request deletion of your data at any time by contacting us.

6. Cookies and Similar Technologies

We use cookies and similar technologies to enhance your experience. You can control cookies through your browser settings, but disabling them may affect certain features.

7. Your Choices

You can:

• Manage communication preferences by unsubscribing from newsletters

• Update or delete your personal information by contacting us

• Request a copy of your data

• Revoke microphone permissions through your device settings

8. Security

We take reasonable measures to protect your personal information, including encryption of data in transit. However, no method of transmission over the internet is completely secure, and we cannot guarantee absolute security.

9. Healthcare Data Disclaimer

DictationDaddy is not HIPAA compliant. Do not use our Service to process Protected Health Information (PHI) or any data that requires HIPAA compliance. We do not sign Business Associate Agreements (BAAs).

10. Children's Privacy

Our Service is not directed to individuals under the age of 18. If you become aware that a child has provided us with personal information, please contact us and we will remove such information.

11. Third-Party Platforms

Our apps are available through Google Play Store and Chrome Web Store. These platforms may collect additional data according to their own privacy policies.

12. Changes to This Privacy Policy

We may update this Privacy Policy periodically. We will notify you of changes by posting the new policy on this page with an updated date. Continued use of the Service after changes constitutes acceptance.

13. Contact Us

If you have any questions about this Privacy Policy, please contact us at rahul@dictationdaddy.com